Responsibilities:Responsible for the handling of Front Office cash reconciliation and balance of all the transactions.Control and responsibility for the main float and maintaining float lists and records on a weekly basis.Reconcile Front Office paid outs, controlling differences with OPERA and posting them in SAP.Bank all the incomes in the Hotel (cash, currency and checks) on a daily basis.Answering all vendor inquiries and reconciling week statementsAssisting with guest calls, inquiries and disputesProviding assistance with other team members, if neededPreparing Month-End reconciliations of Accounts PayableOversee all aspects of Accounts PayableReviewing month end reporting package for data validationEntering and organizing Purchase Orders and Invoices, ensuring all appropriate backup is includedReconciling all invoices, ensuring products and services were receivedProcessing and preparing weekly check payments, obtaining authorizing signatures and filingScanning, filing and organizing all Accounts Payable check payments and invoicesRequest foreign currency when needed (for travel expenses purposes a personal use).Provide Reception with the currency exchange rates.Investigate all the cash differences; deal with the department involved and advise the Director of Finance and Assistant Director of Finance on all the differences.Post of daily banking in SAP.Reconcile the prepayments and paid outs account in SAP.Pay all the petty cash with the correct approval (DOF or ADOF signatures) and claim the money back.Process Commission Invoices, which were directly deducted from payment, inputting both, payment and cost.Attend all departmental meetings, briefings & internal or external training sessions as required.Act wholeheartedly in the interests of the Company at all times & not to perform, arrange or carry out any work or activity which could be considered to be in competition with or affect in any way the company interests or be detrimental or damaging to its public image.Ensure maximum efficiency, employees are engaged on the basis that they must be prepared to undertake reasonable duties other than those for which they have been specifically engaged.All employees are expected to co-operate with the management, to ensure the successful application of the Company’s Equal Opportunities & Harassment policies.Carry out any reasonable & lawful direct instruction given by a Head of Department / Assistant / Manager or Director during working hours.
QUALIFICATIONS:High School Diploma or equivalent required. Bachelor Degree preferred.Previous relevant general cashier experience required; at least one year of accounting experience within a hotel preferred.Must be legally authorized to work in the United States.Must be numbers-oriented, computer-literate including written communication, spreadsheet formulation and online order-entry and computer systems.Knowledge of Opera (PMS), MICROS (POS), SAP, MS Excel, and ADP preferred.Ability to communicate and negotiate effectively with intern customers both in written and verbal format.Ability to deal with the general public, customers, associates, and government officials with tact and courtesy.Proven track record of success in achieving financial and service objectives.Ability to read and interpret business records and statistical reports.Ability to use mathematical skills to interpret financial information and prepare reports.Ability to interpret established policies and understand the government regulations pertaining to the business.See differences in widths and lengths of lines such as those on graphs.Flexibility to change activity frequently, and cope with interruptions.Must be flexible and able to work mornings, evenings, overnight, weekends a holidays when necessary.
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