General Office Support:
Answer and direct phone calls.
Organize and schedule meetings and appointments.
Maintain contact lists.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Data Entry and Record Keeping:
Input and update information in databases and spreadsheets.
Maintain and update filing systems, both electronic and physical.
Ensure the accuracy and integrity of data.
Communication:
Act as the point of contact between executives, employees, clients, and other external partners.
Handle requests and queries appropriately.
Travel and Event Coordination:
Make travel arrangements and coordinate itineraries.
Assist in planning and organizing company events.
Office Supplies and Equipment:
Order and maintain office supplies.
Coordinate maintenance of office equipment.
Administrative Projects:
Undertake special projects, as assigned.
Assistance to Management:
Provide administrative support to executives and managers.
Prepare and modify doents including correspondence, reports, drafts, and emails.
Familiarity with office equipment and basic understanding of IT concepts.
Adaptability:
Ability to handle multiple tasks and prioritize work in a fast-paced environment.
Professionalism:
Professional demeanor and appearance.
Team Player:
Ability to work well in a team and contribute to a positive work environment.
Qualifications:
Educational Background:
High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.
Experience:
Proven experience as an administrative assistant or in a relevant administrative role.
Skills:
Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Attention to detail and problem-solving skills.
Discretion and confidentiality.
Technology Proficiency:
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