Job Description for Admin Executive- Nada Happiness Trading LLC
About the Company
Nada Happiness Trading LLC is one of Oman’s leading FMCG and retail organizations, operating across wholesale, retail, and distribution channels. The company is dedicated to delivering excellence through innovative promotions, quality products, and superior customer experience.
About the Role
The Admin Executive reports directly to the Admin Manager and is responsible for supporting all administrative functions across Nada Happiness Trading LLC and its divisions. This includes local purchase coordination, uniform management, office stationery, vehicle management, hotel bookings, accommodation arrangements, and liaison with maintenance and accounts teams. The role ensures timely execution of administrative tasks, compliance with company policies, and support for employees’ operational needs.
Key Responsibilities & Duties:
Local Purchase & Accounts Coordination
•Prepare Local Purchase Orders (LPOs) for all local purchase invoices.
•Submit LPOs and supporting doents to the Accounts Department for processing.
•Track approval workflows and follow up with vendors and internal departments.
Uniform & Staff Supplies Management
•Manage uniform storage and distribution across all company outlets.
•Maintain records of issued uniforms and plan for future requirements.
•Assist in procurement of other administrative items such as office stationery.
Vehicle & Transportation Support
•Maintain the company vehicle tracker and ensure proper utilization records.
•Issue and monitor fuel cards for employees.
•Coordinate vehicle services, repairs, and maintenance with vendors.
•Arrange rent-a-car services for employees when required.
•Settle service bills and related expenses in coordination with accounts.
Hotel Bookings & Accommodation
•Arrange hotel bookings for new joiners, visitors, and company guests as per policy.
•Coordinate employee accommodations, ensuring proper room allocation, safety, and hygiene.
•Liaise with HR and concerned departments for smooth onboarding of new employees and guests.
Medical & SIM Card Management
•Assist in settlement of hospital bills and coordination with medical providers.
•Manage corporate SIM card issuance, activation, and related follow-ups.
Maintenance Coordination
•Work closely with the maintenance team for office, warehouse, and equipment upkeep.
•Follow up on maintenance requests, service schedules, and vendor performance.
•Ensure timely resolution of maintenance issues and reporting to Admin Manager.
Reporting & Compliance
•Maintain records of LPOs, invoices, uniform issuance, vehicle maintenance, and accommodation bookings.
•Prepare periodic reports on administrative activities for review by the Admin Manager.
•Ensure compliance with company policies, SOPs, and administrative procedures.
Qualifications:
•Bachelor’s degree in Business Administration, Management, or related field (preferred).
•2–4 years of experience in administrative support or office operations (preferably in FMCG, retail, or logistics).
•Proficiency in Microsoft Office (Excel, Word, Outlook).
•Experience in procurement, vehicle management, and vendor coordination is preferred.
•Strong organizational, multitasking, and communication skills.
Competencies:
•Administrative Support & Coordination
•Procurement & Accounts Liaison
•Vehicle Fleet & Fuel Management
•Uniform & Staff Supplies Management
•Hotel & Accommodation Coordination
•Maintenance Follow-Up
•Doentation & Reporting
•Communication & Problem-Solving Skills
•Compliance & Process Adherence
Qualifications:
•Bachelor’s degree in Business Administration, Management, or related field (preferred).
•2–4 years of experience in administrative support or office operations (preferably in FMCG, retail, or logistics).
•Proficiency in Microsoft Office (Excel, Word, Outlook).
•Experience in procurement, vehicle management, and vendor coordination is preferred.
•Strong organizational, multitasking, and communication skills.
- Should have Driving License / Oman
- Should have experience in GCC Countries.
Salary range - 300 OMR to 400 OMR
Candidates can share there resume at *** / can whatsapp on +***
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