Act according to the C Office Managers instructions and execute his directives in multiple areas
while providing full secretarial and administrative support service to the C Office Managers and the
leadership team.
Responsibilities
- Take note of the C Office Managers requirements as well as the leadership team.
- Plan the work to be executed and assign the parts relative to the secretary and the receptionist
(list of calls with timings).
- Follows up on assigned tasks by the C Office Managers or leadership teams both
internally and externally.
- Follows up on assigned tasks within an ongoing project with a supplier, client or internal
department.
- Undertake projects or research, which might require contact with external agencies, as required
by the C Office Managers.
- Maintain the diary and arrange appointments as necessary for CEO Office Managers
- Type reports and routine correspondence from dictation or written sources.
- Act on incoming mails based on the C Office Managers directives.
- Responsible for all travel arrangements /details for the C and the leadership team.
- Maintain the office filling system.
- Maintain proper filing for Personal doents (Batal’s Family) as hard and soft copies to keep an
updated backup copy.
- Maintain proper filing and renewals for legal doents related to CEO and COO personal
Companies.
- Maintain proper filing for personal and company’s cars portfolio.
- Follow up and renew the insurance policies and claims for company and personal on due.
Education • Technical degree in administration.
• Fluent In English Language
• Familiarity with Arabic
Experience Min three years in secretarial work 1 out of which are working under MD or C.
Competencies • Expert in Microsoft office.
• Excellent communication skills (written and Oral
• Good listener
• High organizational skills
• High planning skills
• Excellent in Internet browsing
• Familiar with presentation tools
• Tact and Discrete
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