1.Generating accurate, complete, and timely invoices using billing software. Checking and fixing of billing errors.
2.Protects assets by establishing, monitoring, and enforcing internal controls. Monitors and confirms financial condition by conducting audits; providing information to management.
Responsibilities:
Invoicing
1.Preparation of cash invoice.
2.Preparation of credit invoice as per the L and delivery note.
3.Ensure that price, quantity, Unit of Measurement and product description are as per the purchase order.
4.Ensure that all deliveries for the month are invoiced. (Extract unconfirmed delivery report from the system and compare the same with deliveries invoiced)
5.Submission of invoices and statement of accounts electronically to customers.
6.Maintenance of customer wise invoice details (Acknowledged copy of the invoi confirmation of invoice submission, delivery order and purchase order)
Asset Management
7.Verification of sales order and delivery order to record asset deposits with customers.
8.Recording of asset return based on empty cylinder receipt (ECR) copy.
9.Verification of net deposit report (Cylinder Statement) to identify discrepancies in asset depos recording.
10.Maintenance of list of customers to whom assets are given on rental.
11.Asset rental calculation and Invoice preparation
12.Generation and Submission of asset statement to customers on a monthly basis
13.Managing asset confirmation from all customers on monthly basis.
14.Submission of asset rotation report on a monthly basis to sales team.
15.Collection of idle / low rotation assets (Rotation less than 0.75) from customers
16.Report all quantity deviations to Sales. This should be followed by physical verification of assets.
17.Customer site (minimum once in a year) visit to verify the assets and tally the same with asset statement.
18.Reporting of discrepancies identified during physical count to sales team and country head.
19.Ensure that all asset discrepancies are properly addressed (e.g.: Debit Note to customer)
Procurement
20.Obtain quotations for purchase requests (PR) and logistic related costs
21.Preparation of Comparative statement of quotes, its comparison with PR and managing approval from end user
22.Negotiation of prices and payment terms with vendors.
23.Preparation and release of Purchase orde orders after obtaining approval as per approval matrix
24.Follow up with vendors for deliveries.
25.Advice Sales Dept & Storekeeper on delivery of the products.
26.Verification of shipment charges of import purchases & share the same with accounts dept.
27.Co-ordinate with shipping agent for the customs clearance of imports.
28.Co-ordinate with storekeeper for the deliveries received to AIG.
29.Maintenance of records
30.Receipt of invoices and hand over to accounts dept. after confirmation of G completion
31.To Send department reports to end users as per agreed timelines.
32.Maintenance of vendor database
33.Attention to detail
34.Time Management.
35.Teamwork
36.Negotiation skills
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