A document controller is responsible for all of the documents and processes in a company. They ensure that the architecture of a company is set up so that everything will be documented correctly. A few of the main duties of a document controller are updating crucial procedures, ensure all documents are accessible, communicating with auditors, and organizing documents. They also have to find a proper place to store documents. Some of the jobs titles that a document controller could grow into are director of operations or operations manager.
A document controller should have at least 2 years of experience in operations as well as a bachelor's degree in business management. One of the most important skills that a document controller will have is their ability to document everything. Another skill is organization as the document controller will need to make sure that all documents are organized
Copy, scan and store documents
Check for accuracy and edit files, like contracts
Review and update technical documents (e.g. manuals and workflows)
Distribute project-related copies to internal teams
File documents in physical and digital records
Create templates for future use
Retrieve files as requested by employees and clients
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of agreement
Prepare ad-hoc reports on projects as needed
Experience:
Documents Controller: 2 years (Preferred)
Accounts Assistant: 2 years (Preferred)
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