Job Description:
We are looking for a talented and experienced Executive Assistant to help our Chief Executive Officer increase his effectiveness by optimizing his time and taking care of certain time-consuming tasks allowing him to stay focused on high-level matters.
Key Responsibilities:
Project Management:
Develop and oversee executive projects
Prioritize and delegate tasks effectively
Track project progress and submit reports
Research and Data Analysis:
Research certain topics and collect informati
Analyze data to provide insightful recommendations
Communication Management:
Serve as the primary point of contact for internal and external communications
Filter, prioritize, and manage emails and phone calls
Scheduling and Calendar Management:
Coordinate appointments, meetings, and events
Manage the CEO's calendar to optimize time and avoid conflicts
Provide timely reminders and updates for scheduled activities
Meeting Preparation and Follow-up:
Assist in preparing materials, agendas, and presentations for meetings
Ensure the smooth running of meetings, including booking rooms and taking minutes
Follow up on meeting decisions and action points
Travel and Event Planning:
Arrange travel plans including flights, accommodation, and transportation
Create detailed travel plans and itineraries
Coordinate and oversee business events
Handle Personal Errands (lower degree):
Manage personal appointments for balanced professional and personal schedules
Handle personal shopping and errands as needed
Coordinate with household staff for home upkeep
Organize family activities and travel plans
Qualifications:
Proven experience as an executive assistant or similar role
Good understanding of tech companies' dynamics
Excellent problem-solving and decision-making capabilities
Exceptional organizational and time-management skills
Strong communication and negotiation skills
Proficiency in using Offi Suite & project management software
Ability to handle confidential information with discretion
Experience in managing multiple priorities and projects
Knowledge of Arabic is a plus
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