We are seeking a professional and efficient Female Secretary to provide administrative support to the management team. As a Female Secretary, you will be responsible for managing schedules, organizing meetings, handling correspondence, and ensuring smooth office operations. The ideal candidate is well-organized, detail-oriented, and possesses excellent communication and multitasking skills.
Responsibilities:
Manage and maintain executives' schedules, appointments, and travel arrangements
Coordinate and organize meetings, conferences, and events
Take minutes during meetings and distribute them to relevant stakeholders
Handle incoming and outgoing correspondence, including emails, letters, and phone calls
Prepare and edit doents, reports, and presentations as required
Maintain and update office files and records
Assist in preparing and monitoring budgets, expenses, and invoices
Screen and direct phone calls and visitors, providing accurate information or redirecting them as necessary
Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met
Maintain confidentiality of sensitive information and adhere to data protection policies
Assist in other administrative tasks as assigned by the management team
Requirements:
Bachelor's degree or equivalent qualification is preferred
Proven work experience as a Secretary or in a similar administrative role is preferred
Excellent communication skills, both written and verbal
Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and time management skills
Attention to detail and ability to maintain accuracy in work
Professional and pleasant demeanor with excellent interpersonal skills
Ability to handle confidential information with discretion
Familiarity with office management procedures and basic accounting principles is an advantage
Fluency in English is required, knowledge of additional languages is a plus
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