Job Detail

HR and Administration Assistant

Posted on Jun 20, 2025
Location: Salmiya, Kuwait
Industry: Architecture / Interior Design
Job Type: Full Time/Permanent
Education: Bachelors
Experience: 4 Years
Salary: 250 - 350 Kuwait Dinar (Monthly)

Job Description

DAL Studio – HR and Admin Assistant
Job Title: HR and Admin Assistant
Preferred Joining Date: Ready to join
________________________________________
Job Purpose
To provide comprehensive administrative and HR support to ensure smooth and efficient operations of the office. The HR and Admin Assistant handles daily administrative tasks, maintains employee records, supports recruitment processes, and ensures compliance with company policies and procedures.
________________________________________
Key Accountabilities
•Efficient execution of HR administrative tasks.
•Maintenance of accurate employee records and HR doentation.
•Smooth coordination of office administrative functions.
•Compliance with HR policies, labour laws, and company procedures.
•High-quality support to employees, managers, and external stakeholders.

Key Responsibilities
Human Resources Support
•Maintain accurate and up-to-date employee records in HR systems and files.
•Assist in recruitment activities (posting job ads, scheduling interviews, coordinating onboarding).
•Prepare employment contracts, letters, and HR-related doentation.
•Coordinate employee onboarding and offboarding processes.
•Track and monitor employee attendance, leaves, and benefits.
•Support training and development activities (training calendars, attendance records, evaluation forms).
•Assist in employee relations activities, including event coordination and communication.
Administrative Support
•Handle general office administration duties such as ordering supplies, coordinating office maintenance, and managing vendors.
•Manage incoming and outgoing correspondence (emails, calls, doents).
•Organize and maintain filing systems for both HR and administrative records.
•Support the organization of company meetings, travel arrangements, and events.
•Prepare reports, memos, and presentations as required by management.
•Ensure compliance with office health, safety, and security protocols.
Core Competencies
1.Organizational Skills
oStrong ability to manage multiple administrative and HR tasks simultaneously.
oEffective time management and prioritization.
2.Attention to Detail
oHigh accuracy in record-keeping and doentation.
3.Communication Skills
oClear and professional verbal and written communication.
oAbility to interact effectively with all levels of staff.
4.Confidentiality & Integrity
oMaintains discretion and confidentiality in handling sensitive information.
5.Customer Service Orientation
oProactively supports employee needs and resolves issues efficiently.
6.Problem Solving
oIdentifies administrative and HR challenges and implements effective solutions.
7.Technological Proficiency
oProficient in MS Office Suite and HR systems.
oComfortable with digital filing and workflow tools.
8.Adaptability & Flexibility
oComfortable working in a fast-paced and dynamic environment.
________________________________________
Qualifications & Experience
Job Purpose
To provide comprehensive administrative and HR support to ensure smooth and efficient operations of the office. The HR and Admin Assistant handles daily administrative tasks, maintains employee records, supports recruitment processes, and ensures compliance with company policies and procedures.
________________________________________
Key Accountabilities
•Efficient execution of HR administrative tasks.
•Maintenance of accurate employee records and HR doentation.
•Smooth coordination of office administrative functions.
•Compliance with HR policies, labour laws, and company procedures.
•High-quality support to employees, managers, and external stakeholders.

Key Responsibilities
Human Resources Support
•Maintain accurate and up-to-date employee records in HR systems and files.
•Assist in recruitment activities (posting job ads, scheduling interviews, coordinating onboarding).
•Prepare employment contracts, letters, and HR-related doentation.
•Coordinate employee onboarding and offboarding processes.
•Track and monitor employee attendance, leaves, and benefits.
•Support training and development activities (training calendars, attendance records, evaluation forms).
•Assist in employee relations activities, including event coordination and communication.
Administrative Support
•Handle general office administration duties such as ordering supplies, coordinating office maintenance, and managing vendors.
•Manage incoming and outgoing correspondence (emails, calls, doents).
•Organize and maintain filing systems for both HR and administrative records.
•Support the organization of company meetings, travel arrangements, and events.
•Prepare reports, memos, and presentations as required by management.
•Ensure compliance with office health, safety, and security protocols.

Key Performance Indicators (KPIs)
•Timeliness and accuracy of HR record-keeping (100% up-to-date records).
•Recruitment process support (vacancies filled within targeted time frame).
•Onboarding completion rate (100% of new hires onboarded on time).
•Employee file audit compliance (zero missing or incomplete records).
•Administrative request turnaround time (e.g., < 24 hours response time).
•Employee satisfaction with support (positive feedback rates).
•Vendor management efficiency (service contracts renewed on time, cost savings achieved where possible).

Core Competencies
9.Organizational Skills
oStrong ability to manage multiple administrative and HR tasks simultaneously.
oEffective time management and prioritization.
10.Attention to Detail
oHigh accuracy in record-keeping and doentation.
11.Communication Skills
oClear and professional verbal and written communication.
oAbility to interact effectively with all levels of staff.
12.Confidentiality & Integrity
oMaintains discretion and confidentiality in handling sensitive information.
13.Customer Service Orientation
oProactively supports employee needs and resolves issues efficiently.
14.Problem Solving
oIdentifies administrative and HR challenges and implements effective solutions.
15.Technological Proficiency
oProficient in MS Office Suite and HR systems.
oComfortable with digital filing and workflow tools.
16.Adaptability & Flexibility
oComfortable working in a fast-paced and dynamic environment.


Candidate Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field.
For female candidates only
English and Arabic speaking – mandatory
1-3 years of experience in HR or administrative roles, showcasing a solid understanding of HR functions.
Relevant certifications such as SHRM-CP or PHR are a plus, demonstrating a commitment to professional development.
Experience in a fast-paced corporate environment, ideally within the industry of the hiring organization.
Proficiency in HR software and Microsoft Office Suite, enabling efficient data management and reporting.
Strong interpersonal skills, with the ability to maintain confidentiality and build trust with employees.
Demonstrated attention to detail, ensuring accuracy in all HR doentation and processes.
A proactive attitude, with a willingness to learn and adapt to new challenges and technologies.
Excellent organizational skills to manage multiple tasks and prioritize effectively under pressure.
Familiarity with local labour laws and HR best practices.
Experience with HR systems and office management software is an advantage.
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).


Skills Required

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