Job Overview
We are seeking a proactive Office Admin. Assistant to join our team. The candidate will provide vital administrative support to ensure the efficient operation of our office. This role involves managing calendars, handling correspondence, organizing files, and assisting with various administrative tasks suitable to the designation.
Responsibilities
-Manage and maintain Director's schedules, appointments, and travel arrangements & assist in routine secretarial tasks
-Handle incoming and outgoing correspondence, including physical mail, emails, and phone calls & maintaining the necessary registers.
-Making inbound and outbound telephone calls to schedule appointments, direct inquiries to the appropriate person or department, travel arrangements, and other queries as required.
-Organize and maintain physical and digital files, ensuring accuracy and accessibility
-Coordinate & Attend meetings and conferences
-Order and maintain office suppli, pantry items, cleaning supplies & manage repairs and maintenance.
-Greet & welcome visitors as well as order and serve beverages to them!
-Overseeing properly cleanliness and hygiene is being maintained in the office premises.
-Maintain all office equipment under AMC (Vehicl Machi filte equipme Aid Kits etc.)
-Managing timely renewal of company licenses and memberships as well as timely renewal of insurance.
-Assist with special projects and initiatives as assigned.
-Managing PR / PO for required materials, including sourcing, negotiating, coordinating delivery and logistics, payments, and submissions of doents to the bank.
-Managing timely renewal of company licenses and memberships as well as timely renewal of insurance.
-Make travel arrangements for executives Flight / Hotel / Visa booking, tracking and Managing schedules, and calendar for deadlines
-Assist in H.R. Tasks (if required)
-Assist in Real Estate Activities, placing of Ads, receiving ads, receipt & payments of bills
-Outdoor visits pertaining to the aforementioned tasks suitable to your designation during office hours
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