• Implementing and maintaining of quality documents and data control system within Sicim Saudi Arabia office
• Ensure that all documents are distributed and maintained at locations which they are related to
• Registering and archiving of all documentation which is prepared, sent or received by the Department
• Proper handling and maintaining documents including drawings, MR, QCP, MR and TQ
• Cooperating with the implementation of Document and Record Control Procedure base on the Saudi Sicim's PQP.
• Providing all clerical assistance in the over filling, and monitoring of all original records including RFI, NCR, applicable SATIPs, SAICs and SATR's, NDT Records and Daily Quality Record.
• Reports to the Project QA and QC Manager
• Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed.
• Verify that only the last revision drawings, submittals, etc. are distributed to all locations and involved parties concerned including sub-contractors.
• Ensure that all obsolete documents shall be withdrawn and stamped ‘Superseded’ if retained for record purposes.
• Maintain project drawi distribution record in cooperation with Project Document Controller
• Control & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures, plans, records, Specifications, drawings and related documents.
• Responsibilities include record keeping, all documents such as specification procedures, inspection schedule and records, surveillance report, inspection release notice and quality records book with numbering system according to project numbering control procedure. Controlling all records and sub-contractors documents.
• Prepare all documents based on the quality procedures for internal and external audit. Transmittal of drawings, quality procedures, related documentation to the concerned contractors, departments, vendors and client.
• Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc in a systematic way to facilitate an easy reference at all time.
• Submitting technic documents for review and approval.
• Well aware of all types of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report, Inspection assignment package, Disposition Report, Material Request, Technical Approval Request, Hydro test packages and other miscellaneous project contract documents.
•Preparing and update of various logs and registers.
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