Job Description – Receptionist Admin Assistant
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Position Title: Receptionist Admin Assistant
Department: Administration
Reporting To: Adm Manager
Location: Company Office / Site Office
Employment Type: Full-Time
1. Position Overview
The Receptionist Admin Assistant is responsible for managing front-desk operations, providing administrative support, coordinating office activities, and assisting the department. This role ensures smooth communication, professional office management, and a welcoming environment for visitors and employees.
2. Key Responsibilities
A. Front Desk Management
Greet and assist visitors, clients, and employees professionally.
Answer, screen, and forward phone calls to the concerned department.
Maintain visitor logs and issue visitor passes.
Handle inquiries and provide accurate information when required.
B. Administrative Support
Prepare, type, and format official letters, notices, memos, and emails.
Maintain office files, records, and doentation in an organized manner.
Assist in preparing employee timesheets, attendance, and daily reports.
Handle courier services, mail dispatch, and receiving of doents.
Maintain office supplies, pantry items, and stationary inventory.
C. HR & Office Coordination
Support HR department in employee onboarding, ID cards, and doent collection.
Coordinate with Camp Boss for employee ID, attendance, and leave updates.
Assist in maintaining employee records, leave forms, warning letters, and notices.
Help in arranging meetings, scheduling appointments, and preparing meeting minutes.
D. Admin & Operations Assistance
Monitor office cleanliness, maintenance requests, and facility needs.
Coordinate with vendors for office repairs, AMC services, and supply deliveries.
Assist accounts team by submitting invoices, vouchers, and timesheets.
Support operational team for doentation, site reports, and approvals.
E. Customer Service & Communication
Ensure professional communication internally and externally.
Handle customer inquiries and escalate issues to respective departments.
Maintain confidentiality of company data and employee information.
3. Required Skills & Competencies
Excellent communication skills (English & Hindi preferred).
Good knowledge of MS Office (Word, Excel, Outlook).
Professional personality with a customer-friendly attitude.
Ability to multitask and work under pressure.
Strong organizational and time-management skills.
4. Qualifications
High school / Diploma / Bachelor’s degree (preferred).
Minimum 1–2 years of experience in Recepti role.
UAE experience is an advantage.
5. Working Conditions
Office-based role with coordination to si as required.
Standard working hours as per company HR policy.
Occasional overtime during urgent tasks or events
Salary - 2500 - 4000
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