World Gate is a dynamic and respected leader in the investment industry, specialising in investment and realestate, asset management, private equity, wealth management]. We are committed to fostering a high-performance culture built on expertise, integrity, and client success. Our team operates in a fast-paced, demanding environment where critical administrative support is essential to our operations.
About the Role:
We are seeking a highly organised, professional, and proactive Secretary to provide comprehensive administrative and secretarial support to our team. This critical role serves as a key point of contact, managing essential communications and ensuring the smooth flow of daily administrative tasks, with a particular focus on handling all incoming and outgoing calls and emails.
Key Responsibilities:
Communication Management:
Answer, screen, and direct incoming calls in a professional and efficient manner.
Serve as the first point of contact for clients, partners, and visitors via phone.
Manage incoming and outgoing correspondence, including physical mail and all email traffic.
Sort, prfioritize, and distribute emails and mail as required.
Draft, format, and proofread emails, letters, reports, and other doents.
Administrative Support:
Maintain and manage executive calendars and schedules.
Schedule and coordinate meetings, including room bookings and necessary preparations.
Maintain organised physical and electronic filing systems.
Handle confidential information with the utmost discretion and professionalism.
Order office supplies and maintain inventory.
Assist with coordinating travel arrangements if required.
Perform other general administrative duties as assigned.
Liaison:
Act as a liaison between team members and intern stakeholders.
Maintain polite and professional communication via phone, email, and mail.
Required Skills and Qualifications:
Proven experience (minimum 2-3 years) as a Secretary, Administrative Assistant, or in a similar support role.
Exceptional verbal and written communication skills.
Excellent organisational and time management abilities, with the capacity to multitask and prioritize effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong attention to detail and problem-solving skills.
Ability to maintain confidentiality and exercise discretion.
Professional and positive demeanor.
Preference for Ukrainian Nationality:
While we welcome applications from all qualified candidates, we are specifically seeking individuals who can potentially provide nuanced support relevant to certain team dynamics or international interactions. Therefore, preference will be given to candidates of Ukrainian nationality.
What We Offer:
A competitive salary package.
Comprehensive benefits package (e.g., health insurance, paid time off).
Opportunity to work in a prestigious and dynamic investment environment.
Professional development opportunities.
A supportive and collaborative team culture.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and qualifications to [HR Email Address or Link to Application Portal]. Please include "Secretary Application" in the subject line.
Equal Opportunity Employer:
[Investment Company Name] is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, ual orientation, age, marital status, veteran status, or disability status. [Note: While the above preference is stated as requested, our general policy is rooted in EOE principles.]
A Note from HR (Internal Consideration / for your information):
Please be aware that stating a preference for nationality can have legal implications depending on the specific jurisdiction and local labor laws. While this draft fulfills your request, it is advisable to consult with legal counsel or review local employment regulations to ensure compliance. Framing a preference based on language skills (if Ukrainian language proficiency is genuinely required for the role, e.g., supporting Ukrainian-speaking clients or team members) is often a more legally robust approach than stating a nationality preference directly. This draft uses the direct preference as requested by you.
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