1.JOB PURPOSE
The Project Manager is responsible for pitching for new tenders, preparing Technical and Commercial Proposals, Client Facing, and delivery stage of the assigned projec by Class Act.
2.JOB ACCOUNTABILITIES
1PITCHING PHASE
•Tender Review: Analyze the assigned Tend and formulate appropriate and relevant queries to seek clarifications from the client, including branding guidelines, floor plans, and technical aspects necessary for preparing a competitive technical and commercial proposal.
•Client Communication: Maintain regular communication with clients to build strong relationships and gain a deeper understanding of their quality and budget expectations.
•Brief Designers: Provide clear, concise briefs to designers, outlining project objectives, client requirements, and key deliverables.
•Create Mood Boards: Develop and present mood boards to guide the creative process and align design concepts with project vision.
•Creative Oversight: Collaborate closely with designers to ensure their creative direction aligns with client expectations regarding aesthetics, functionality, and brand identity.
•Cost and Production Alignment: Monitor design progress to ensure it adheres to budget constraints and production feasibility, making necessary adjustments to meet cost and manufacturing requirements.
•Project Updates: Provide management with updates on received clarifications to initiate project design.
•Supplier Quotations: Obtain a minimum of three quotations from different suppliers for the same service.
•Timeline and Strategy: Collaborate with management to establish timelines and strategies for obtaining designs, technical specifications, and costs to ensure timely tender submission.
•Team Delegation: Delegate responsibilities among team members in consultation with management to meet submission deadlines.
•Proposal Preparation: Prepare technical and commercial proposals for each assigned project, adhering to Class Act standards. Detail sizes and materials based on obtained technical specifications.
•Cost Review and Negotiation: Review all provided costs for the commercial proposal, negotiate with suppliers to reduce costs, and include estimates for freelancers, accommodation, and transportation expenses.
•Proposal Submission: Submit technical and commercial proposals to the Client, upon final approval from management.
2
CLIENT FACING & NETWORKING
•Strengthen relationships with existing clients through regular communication and exceptional service.
•Approach new clients to expand business opportunities and foster growth.
3Event Confirmation & Delivery
•Budget Finalization: Finalize budget details with the client following management approval.
•Client Confirmation: Obtain the LPO and official confirmation from the client before commencing project preparatio.
•Artwork and Design Approvals: Coordinate with the client to obtain written approvals for final artworks and designs.
•Team Formation: Formulate an in-house and freelancer team (where necessary), create the shift schedule, subject to final approval from management.
•Project Briefing: Brief the assigned project team in advance, ensuring clarity on job tasks and responsibilities.
•Deliverables Finalization: Finalize project deliverables with the production manager and senior operations officer.
•Technical Drawings: Coordinate with the Management to finalize the technical drawings.
•Production Supervision: Supervise the production process in collaboration with the Production Manager.
•Permits Acquisition: Ensure all necessary event and access permits are obtained.
•Health and Safety Compliance: Ensure compliance with all health and safety measures on-site.
•Project Oversight: Oversee the entire project buildup and execution.
4Post Event Responsibilities
•Post-Event Review: Conduct post-event reviews to analyze project success, gather client feedback, and identify areas for improvement.
•Post-Event Report:
Prepare a comprehensive post-event report detailing the event execution, challenges encountered, and recommendations for future projects. The report should provide insights and actionable feedback to improve client satisfaction and project outcomes.
5Additional Responsibilities
•Risk Management: Identify potential risks associated with each project and develop mitigation strategies.
•Project Tracking: Utilize project management tools to track progress, monitor timelines, and ensure project milestones are met.
•Quality Assurance: Implement quality assurance processes to ensure all deliverables meet client expectations and Class Act standards.
Team Development: Mentor and develop team members to enhance their skills and performance.
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