To provide comprehensive services to work site areas and employees thereby contributing to their overall performance and the efficiency of worksite HR related issues.
- Assist with meeting minute taking as requested and distribution of notes following on from the meeting.
- Coordinate mail and courier package distribution, photocopying, opening mail and alerting team members of urgent or important matters
- Creation of letters and reports
- Telephones - messages
- Office management and general clerical duties.
- Dealing with queries, complaints, and requests for information.
- Enabling and maintaining communications between project team members and other stakeholders.
- Assisting in the preparation of weekly and monthly reports.
- Supporting site management with day-to-day site activities such as booking deliveries.
- Work related to the company’s corporate social responsibility (CSR).
- Providing support to the commercial and planning team as required.
- Liaising with clients.
- Briefing project teams, contractors and suppliers.
- Ensure all data entered Site Diary is accurate
- Order and maintain stationary supplies and other miscellaneous office items required on site.
- Establish and maintain efficient filing and archiving system
- Coordinate PPE requirements and distribute accordingly
- Assist the HSE team in maintaining all necessary safety requirements on site, where required
- Update project site board with company newsletters etc.
- Maintaining and updating information and records such as site registers, and drawings using SharePoint.
- Receiving, capturing, collating, and distributing information.
- Doent and revision control.
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