We are seeking a proactive & highly organized Executive Assistant to support our Managing director.
Responsibilities :
- Manage & prioritize communications(email,telephone,written & voicemail) on behalf of the director.
- Maintain & organize the director calendar, including scheduling appointments, meetings and daily engagements.
- coordinate complex domestic & international travel arrangements for both business & personal needs.
- Prepare meeting agends,take minutes, transcribe handwritten notes into professional correspondence.
-Organize and execute onsite meetings, in house events,luncheons and coffee catchups.
- welcome & check in clients and guest for meeting & event.
- Perform a variety of pero& coffee errand’s as needed.
- Liaise with and manage external vendors & contractor fir both offices & residence related tasks.
-Conduct ad-hoc research to support business decisions.
Administrative support
• Doents mgt: Create,format,proofread, maintain doent, reports, spreadsheet and presentations.
• Expense Mgt: Prepare & submit expense reports,track reimbursement and reconcile corporate credit card statements.
• Customer service: Responsed to inquiries on behalf of the executive.
Operational Support
• office mgt: oversee office supplies, maintenance and vendor contracts.
•IT coordinator: Liaise with IT support for troubleshooting & technical needs.
Personal support
• Personal scheduling:Manage family calendars, medical appointments and travel on behalf of family or friends.
• Events planning: Coordinate personal celebrations, dinners and holiday logistics.
Household mgt: Oversee household staff, maintenance schedule ad contractors.
Required skills & Qualifications
- Bachelor degree or equivalent experience.
- Prior experience coordinating travel arrangements.
- Excellent verbal and written communication skills.
- Comfortable managing multiple tasks & deadlines simultaneously.
- High degree of professionalism & polished appearance.
- Domonstrated discretion, confidentiality and sound judgement in handling sensitive information.
- Ability to switch seamlessly between business & personal support tasks.
- Willingness to work flexible hours, including occasional calls over weekend or evenings, as needed.
- Proficient in microsoft office suite(Mainly word, excel & outlook).
- Positive, can-do attitude with a readiness to take initiative.
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