⮚ Administer the company’s documentation system.
⮚ Receiving, controlling, storing and issuing all project documentation.
⮚ Registering all incoming and outgoing documents.
⮚ Establishing and controlling the project standards library including all revisions.
⮚ Supervise document collection and registration of all extern documentation
⮚ Process documentation in electronic format as well as hard copy
⮚ Assure document quality to include completeness & accuracy
⮚ Provide internal and external expediting and other custom deliverable status reports to Project Managers as required
⮚ Maintain an efficient project-related document control register; supervise and record document flow to and from all necessary parties, including clients, subcontractors
⮚ Issue transmittals and receipts concerning the documents in circulation.
⮚ Typing Internal Memo’s & Site Instructions
⮚ Receives, process, monitors, expedite internal and external distribution of tender documents from contractors and consultants as per circulation stamp.
⮚ Filing of all transmittal and correspondences.
⮚ Controlling records of contract documents from consultants, contractors and subcontractors.
⮚ Maintaining a Master document register of the Tender drawings, revised drawings, transmittals and all soft copies related to the Projects.
⮚ Preparing correspondences, submittals and send it to all concerned.
⮚ Assists Project Director in providing Monthly Reports for the client.
⮚ Assists Project Director in preparing Tender Documents for MEP, External Façade Works and Vertical Transport Works.
⮚ Preparing Agenda to be used for the meetings. Oversee day to day site office operations as per company and office standards.
⮚ Ensure the maintenance of computer files and equipment
Candidates should have a minimum 2-3 Years experience
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