We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities.
This is not a traditional EA role.
•The successful candidate will function as a hybrid of:Executive AssistantAnalystOperator / Junior Chief of Staff
You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership.
The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments.
Executive Leverage & Administration
•Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact
•Act as a gatekeeper for communications and decision flow
•Prepare and review high-level correspondence, reports, and presentations
•Handle confidential and sensitive matters with utmost discretion
•Integrate and manage both professional and personal scheduling seamlessly
Analytical & Decision Support (Key Differentiator)
•Conduct structured research on markets, companies, and investment opportunities
•Prepare:Briefing notesBusiness summariesDecision memos
•Translate complex data into clear, actionable insights
•Build simple models, frameworks, and structured outputs to support decision-making
Systems, Tools & Process Optimization
•Design, implement, and optimize workflows across:Email, calendar, CRM, and task management systems
•Build dashboards and trackers using:Notion, Excel, Airtable, or similar tools
•Utilize AI tools (e.g., ChatGPT, automation platforms) to:Draft communicationsSummarize dataAccelerate research
•Identify inefficiencies and automate repetitive processes
Project & Execution Management
•Track strategic initiatives and ensure execution momentum
•Coordinate across cross-functional teams and stakeholders
•Translate ideas into structured execution plans
•Ensure timelines, deliverables, and priorities are met
Communication & Output Management
•Draft high-quality:EmailsInvestor communicationsInternal memos and reports
•Prepare meeting agendas, briefs, minutes, and follow-ups
•Maintain clear, concise, and executive-level communication standards
Travel, Events & Lifestyle Integration
•Manage complex international travel and logistics
•Coordinate meetings, leadership events, and executive engagements
•Handle personal matters with professionalism and confidentiality
•Align personal and business priorities across time zones
•EducationMBA (Business / Finance) – Strongly Preferred
OR Degree in:MathematicsEngineeringComputer ScienceBusiness / FinanceCommerceLLB / Law
•Experience3–6 years in:Executive support to senior leadershipConsulting / investment / startups / operationperience in project management and business analysis is requiredPrior experience with Athena or similar high-performance EA environments is a strong advantage
•Technical SkillsAdvanced proficiency in:Microsoft Office / Google WorkspaceExcel / Google Sheets (data handling & analysis)Experience with:Notion / ClickUp / Asana / Airtable / CRM toolsFamiliarity with:
•AI tools and workflow automation
•Basic no-code / systems thinking (preferred)
•Communication & Language SkillsMultilingual preferredFluent in English (business-level proficiency required)Strong written and verbal communication skillsAbility to synthesize complex information clearly
•Core CompetenciesStrategic thinking and structured problem-solvingHigh level of ownership and accountabilityAbility to manage multiple priorities simultaneouslyStrong analytical and decision-support capabilityHigh attention to detail and excellenceDiscretion, professionalism, and integrityProactive mindset (anticipates vs reacts)
•What Differentiates This RoleYou will drive decisions, not just support themYou will build systems, not just manage tasksYou will operate as a junior Chief of Staff / strategic operatorExposure to high-level decision-making and business strategy
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