Executive Operations Partner (Private Office)
We are seeking an Executive Operations Partner to join a confidential Private Office based in Riyadh, Saudi Arabia.
This is not a traditional Executive Assistant role. We are looking for a trusted right-hand partner who will help manage both executive and personal operations while maintaining the highest level of discretion, professionalism, and ownership.
This role combines executive operations, executive assistance, personal concierge services, and elements of a modern personal butler role within a confidential private office. The successful candidate will be expected to seamlessly support both executive and personal matters while maintaining exceptional organization, discretion, and service standards.
The ideal candidate is proactive, resourceful, highly organized, and able to take initiative without constant supervision. Rather than waiting for instructions, they anticipate needs, solve problems, and ensure tasks are completed from start to finish.
Key Responsibilities
• Manage and coordinate the day-to-day operations of the Private Office.
• Track projects and ensure timely execution of all assigned tasks.
• Manage calendars, appointments, and meetings.
• Coordinate domestic and international travel arrangements and accompany the principal on business trips when required.
• Handle confidential executive matters, personal concierge responsibilities, and selected personal butler-related support with absolute discretion.
• Coordinate with government entities, external organizations, and service providers.
• Conduct research and prepare reports, summaries, and recommendations.
• Organize doents, records, and operational systems.
• Continuously improve processes and office operations.
• Mature, dependable, and highly trustworthy.
• Strong sense of ownership and initiative.
• Excellent judgment and problem-solving skills.
• Ability to work independently with minimal supervision.
• Outstanding organizational and time-management skills.
• Previous experience in a Private Office, Family Office, Executive Assistant, Personal Concierge, or Personal Butler role is highly desirable.
• Strong attention to detail.
• Professional communication skills.
• Proficiency in Microsoft Office and Google Workspace.
• Comfortable using AI tools such as ChatGPT to improve productivity and research.
• Good command of English.
• Willingness to travel internationally as required.
• Absolute commitment to confidentiality and discretion.
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