*Job Title:* Executive Secretary to the CEO
*Location:* KSA, Riyadh
*Job Type:* Full-time
*Introduction:*
We are seeking a highly organized and efficient Executive Secretary to provide comprehensive administrative support to our CEO. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a busy executive office.
*Key Responsibilities:*
- Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Handle incoming calls, emails, and other communications, ensuring accurate and timely responses.
- Prepare and edit correspondence, communications, presentations, and other doents on behalf of the CEO.
- File and retrieve doents and reference materials.
- Conduct research, collect and analyze data to prepare reports and doents.
- Manage and maintain the CEO’s office systems, including data management and filing.
- Arrange and coordinate meetings and events.
- Record, transcribe, and distribute minutes of meetings.
- Monitor, respond to, and distribute incoming communications.
- Interact with internal staff at all levels and external clients & partners.
- Review operating practices and implement improvements where necessary.
- Coordinate project-based work as needed.
*Qualifications:*
- Fluent skills in writing and speaking in English and Arabic
- Proven experience as an executive secretary or similar administrative role.
- Proficient in MS Office and other office management tools.
- Outstanding organizational and time management skills.
- Familiarity with office gadgets and applications (e.g., e-calendars, printers).
- Excellent verbal and written communications skills.
- Discretion and confidentiality are a must.
- High School Diploma required; higher education or certifications in Business Administration or related field preferred.
*What We Offer:*
- Competitive salary package.
- Opportunities for personal and professional growth.
- A dynamic and challenging work environment.
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