We are looking for an experienced Admin Receptionist with the objective of providing effective and thorough Admin support to the company with considerable use of tact, diplomacy, discretion and judgment.
- Works under broad supervision.
- Perform a variety of administrative or executive support tasks that are highly confidential.
- Coordinate complex dia arrangements; utilize extensive forward planning and time management.
- Review and proofread doents prepared for the manager’s signature.
- Receive and screen incoming calls and visitors, determines which are priority matters, and alerts the managers accordingly. Make referrals to appropriate staff or provides requested information.
- Maintain clean and organized office ambiance mainly reception and also other parts of office
- Assist with purchase order issuance and vendor coordination as required.
- Research, compile, assimilate, and prepare sensitive doents, and briefs the manager regarding content.
- Liaise as required with other administrative, Finance, Operations and support staff.
- Handle records, including correspondence, complex financial reports and staff doentation.
- Submit Work Permit requests via email or online portals
- Maximize office administration efficiency and productivity through proficient workflows.
- Maintain contact with persons in similar roles with internal and external affiliates.
- Act as liaison between the manager, subordinates or others, by transmitting directives, instructions and
assignments and following up on the status of assignments.
- Create and format doentation using correct English grammar, spelling, and punctuation.
- Carry out other duties as required.
Requirements:
- University degree essential.
- Secretarial qualification advantageous.
- Relevant experience required min 3-5 years.
- Must live in Dubai.
- Flexible on working hours.
- Smart, professional and corporate.
- Real Estate, Projects Industry background preferred or multinational
- Having own UAE visa is advantageous
- Preferred Nationality: Filipina
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