Typical responsibilities of the job include BUT NOT LIMITED TO:
answering calls, taking messages and handling correspondence
maintaining diaries and arranging appointments
typing, preparing and collating reports
filing
organizing and servicing meetings (producing agendas and taking minutes)
managing databases
prioritizing workloads
implementing new procedures and administrative systems
liaising with relevant organizations and clients
coordinating mail-shots and similar publicity tasks
logging or processing bills or expenses
acting as a receptionist a meeting and greeting clients
direct assistance to the owner
Key skills for secretaries
Good communication, customer service and relationship-building skills
Teamworking skills
Organization and time management skills
Attention to detail
Negotiation skills
Assertiveness
Flexibility
Tact, discretion and diplomacy
The ability to be proactive and use your initiative: to see what needs doing and to do it
The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.
Honesty, secrecy and trustworthy is important.
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