Job Responsibilities;
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
Provide basic and accurate information in-person and via pho.
Receive, sort and distribute daily ma.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Order front office supplies and keep inventory of stock.
Update calendars and schedule meetings.
Arrange travel and accommodations, and prepare vouchers.
Keep updated records of office expenses and .
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Required Skills and qualifications.
Proven work experience as a Receptionist, Front Office Representative or similar role.
Proficiency in Microsoft Office.
Hands-on experience with office equipment Such as telephones, printers etc
Professional attitude and appearance.
Solid written and verbal communication skills.
Ability to be resourceful and proactive when issues arise.
Excellent organizational skills.
Multitasking and time-management skills, with the ability to prioritize tasks.
Customer service attitude.
High school degree; additional professional certification will be preferred.
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