Job Description:
The Purchase Coordinator will play a pivotal role in managing procurement and logistics operations, ensuring alignment with regional customs and compliance standards. The ideal candidate will be an Arab professional with a strong understanding of Middle Eastern logistics, adept at coordinating shipments, maintaining accurate doentation, and liaising with stakeholders to support seamless operations.
Key Responsibilities:
Email Management and Communication
Regularly read, acknowledge, and address emails to ensure smooth communication flow.
Verify and confirm instructions with stakeholders to facilitate accurate shipment and procurement processes.
Logistics and Shipment Coordination
Monitor cargo readiness and shipment schedules to avoid delays.
Update shipment status reports (ETA) and share with customers and internal teams.
Oversee container movements and prepare daily logistics reports for tracking purposes.
Doentation and Compliance
Handle amendments and reconciliation of key doents such as Bill of Lading (BL), Commercial Invoices (CI), Packing Lists (PL), and Certificates of Origin (CO).
Ensure all required doents are prepared, reconciled, and submitted for customs clearance.
Manage compliance requirements with Iraq banking systems and regional customs authorities.
Collaboration and Stakeholder Management
Liaise with freight forwarders, customs agents, and internal departments to ensure smooth operations.
Work with the sales team to provide shipment updates and weekly reports for customer communication.
Coordinate trade-related instructions with relevant team members to streamline operations.
Process and Report Management
Consolidate updates from various sources into a single standardized report for tracking and communication.
Record and maintain accurate entries for trade-related payments, import bills, and invoices.
Create and share weekly status reports with stakeholders to keep all parties informed.
Regional Compliance and Special Projects
Facilitate Sharjah attestation payments and ensure doent submissions align with local standards.
Support special projects such as catalog printing and other procurement initiatives.
Qualifications and Skills:
Bachelor’s degree in Business Administration, Logistics, or a related field.
Fluency in Arabic and English is mandatory.
Strong organizational and time management skills.
Proficiency in MS Office Suite, particularly Excel for data tracking and reporting.
In-depth knowledge of Middle Eastern logistics, customs regulations, and banking procedures.
Exceptional communication and negotiation skills to interact with regional stakeholders.
Prior experience in international trade, shipping doentation, and procurement is a plus.
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