We are seeking a meticulous and detail-oriented Accounts Assistant to join our finance team. The ideal candidate will be responsible for supporting the company's accounting operations, including VAT registration, VAT filing, managing invoices, reconciling accounts, and ensuring compliance with financial regulations.
VAT Registration and Compliance:
Assist in registering the company for VAT with relevant authorities.
Maintain and update VAT records in line with local tax regulations.
Monitor and ensure compliance with VAT rules and regulations for both domestic and international transactions.
Liaise with tax authorities for any VAT-related queries and filings.
VAT Filing:
Prepare and submit accurate VAT returns in a timely manner.
Ensure VAT payments and refunds are processed efficiently.
Reconcile VAT payments and refunds in the company’s accounts.
Ensure proper doentation is available for VAT audits or reviews.
Maintain up-to-date records of VAT transactions for reporting and filing.
Invoicing and Accounts Receivable:
Issue accurate sales invoices to clients in line with contract terms and company policies.
Ensure that all invoices contain the correct details, such as VAT, payment terms, and due dates.
Manage the invoicing process and track payments.
Follow up on overdue invoices and assist with collections.
Maintain accurate accounts receivable records, ensuring all transactions are recorded correctly.
Accounts Management:
Process purchase orders, sales orders, and payments.
Reconcile bank statements and accounts.
Assist in the preparation of monthly, quarterly, and annual financial statements.
Monitor cash flow and assist with budget preparations.
Review accounting doents for accuracy and completeness.
General Accounting Support:
Assist with month-end and year-end closing activities.
Perform general ledger entries and reconciliations.
Prepare and maintain financial records in compliance with company policies and applicable laws.
Provide general administrative support to the accounting department.
Reporting and Analysis:
Generate VAT reports and summaries as required by management.
Assist in preparing internal and external audit doentation.
Provide timely reports on accounts payable, accounts receivable, and other financial activities.
Participate in monthly and annual financial reporting.
Other Duties:
Maintain confidentiality of financial records and sensitive information.
Stay up to date with changes in tax laws and regulations, particularly those related to VAT.
Work collaboratively with other departments to ensure smooth financial operations.
Proven experience in accounting, finance, or related fields.
In-depth knowledge of VAT rules, regulations, and filing requirements.
Experience with accounting software and invoicing systems.
Strong attention to detail and ability to maintain accurate records.
Excellent organizational and time-management skills.
Ability to communicate effectively with internal teams and external authorities.
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