Maintain contact lists.
Prepare and monitor invoices.
Assisting Accounts Department.
Resolve administrative problems.
Greet and assist visitors to the office.
Maintain computer and manual filing systems.
Provide polite and professional communication.
Reply to email, telephone, or face to face inquiries.
Organize and schedule appointments and meetings.
Write letters and emails on behalf of other office staff.
Handle sensitive information in a confidential manner.
Maintain up-to-date employee holiday & salary records.
Implement clerical duties and administrative processes.
Provide information by answering questions and requests.
Answer and direct phone calls, provide general support to visitors.
Organize (travel arrangements) book rooms, taxis, couriers, hotels, etc.
Reconcile bank statements, do online payments, preparing cheques etc.
Develop and update administrative systems to make them more efficient.
Photocopy and print out documents on behalf of other staff and colleagues.
Produce, distribute, fill correspondence memos, letters, faxes, and forms etc.
Maintain professional and technical knowledge by establishing personal networks.
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Verify & pay the invoices, bills, petty cash and monthly utility bills for office & seniors.
Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques, order office supplies.
The candidate must hold a bachelor's Degr.
Must have good computer knowledge.
Documentation Tools; MS Excel, Word etc.
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