Key Responsibilities:
Administrative Support:
Manage daily office operations and maintain a clean, organized work environment.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Schedule and coordinate meetings, appointments, and travel arrangements for staff.
Office Management:
Order and maintain office supplies, ensuring necessary materials are always stocked.
Liaise with suppliers, service providers, and building management as needed.
Oversee the maintenance and repair of office equipment and facilities.
Record Keeping and Doentation:
Maintain and organize physical and digital files and records.
Prepare and manage doents, reports, and presentations.
Assist in the preparation of regular reports, such as attendance and expense reports.
Financial and HR Support:
Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
Support HR functions, including maintaining employee records and onboarding new hires.
Coordinate with the finance department for payroll and other financial tasks.
Customer and Client Interaction:
Greet and assist visitors, ensuring a professional and welcoming experience.
Handle client inquiries and provide information as needed.
Coordinate and assist with company events, meetings, and conferences.
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